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Operations · Intermediate

# Independent live music night coordinator

Track artist soundchecks, door schedules, equipment lists, and community outreach

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Opens BotBento. Paste the prompt into a bot; nothing is preconfigured.

- On a scheduleMonthly gig planning kick-off
- ThenCompile itinerary and venue checklist
- ResultAwait organizer review and signoff

Organize recurring grassroots music gigs without operational hiccups. Aggregate confirmed artist lineups, soundcheck timelines, door rosters, equipment checklists, and local promotional distribution points into a centralized event plan.

## Prompt to start with

BotBentoRecommended

```
Read confirmed performer details and venue availability from your notes. Draft a complete gig day run-of-show including load-in, soundcheck, doors, and performance slots in the spreadsheet. Generate an equipment checklist and track community flyer distribution spots. Always wait for organizer approval before emailing itineraries or publishing schedules.
```

Copy

## Tools it uses

CalendarNotesSpreadsheet

## Works with

BotBento

## Tags

- events
- music
- operations
- logistics
- community

## Source

[Show HN: Kolibri, a DIY music club in Sweden](https://news.ycombinator.com/item?id=46812285)
Hacker News · checked 2026-10-16

Summarized in our own words. Any results described there are the authors’ own, not measured by BotBento.

By BotBento Editorial · Added 2026-10-16 · Updated 2026-10-16 · [Suggest a correction](/contact/)

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